The digital transcription service requires that you keep medical data secure and confidential. The Health Insurance Portability and Accountability Act (HIPAA) also expects you to ensure utmost security of the medical information. This becomes difficult when you are working on your own at home, and yet you have to take measures to ensure that. Here are some tips to help you keep medical information secure.
Let your work computer be dedicated to only the digital transcription service. Don’t use it for personal work and don’t let others access it.
Keep updating your anti-virus software and firewall. You cannot afford to let your computer and your work to be infected by malicious programs.
Keep a lookout for service packs of your operating system and install them as and when they are released. This will keep your system updated and avert any unnecessary problems.
Get a secure FTP connection to transfer medical transcription files. Working from home requires that you transfer information online. Therefore, you need to assure that the information won’t be intercepted during the transfer.
Encrypt e-mails that contain information related to your work. By encrypting information, you assure that no third party gets access to confidential patient information.
Keep hard copies of your work locked in cabinets. Don’t let anyone else have access to them.
Shred the papers you no longer need. They should be kept lying about in the house.
Making an effort in respecting the confidentiality of people’s medical data will help you build your credibility in the profession.